Job Number: 17797

External Description:

Job title: Team Administrator
Location: York
Contract length: 6 months
Hours: Monday - Thursday (Flexible)
Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services, is currently
recruiting for a Team Administrator. This role is essential for performing entrance and access
controls, advising visitors in a respective manner, and conducting functionally specialised
administration tasks
Job Purpose
Operating within the Rail Systems division at our York outstation and reporting directly to the
Outstation Manager, the Team Administrator is responsible for driving daily operational efficiency.
The purpose of this role is to seamlessly deliver day-to-day functional administration, maintain
database integrity, coordinate staff rosters/training compliance, and manage crucial frontline
reception and access control duties.
Key Responsibilities:
Administrative Support:
● System & Data Management: Handle day-to-day functional operations and IT systems,
including raising Purchase Orders, processing expenses, and managing filing systems.
● Reporting & Documentation: Prepare specialized routine reports, correspondence, and
operational statistics to fully support local decision-making processes.
● Data Inputting: Maintain accurate records by typing and entering operational data into
standard Microsoft Office applications or specialized software packages.
● Workforce Coordination: Accurately log and report annual leave and input staff overtime
details into spreadsheets.
● Training & Roster Compliance: Liaison closely with the Training Department to ensure all
training requirements are fulfilled and update the technicians’ roster accordingly.
● Procurement: Purchase and issue essential Personal Protective Equipment (PPE) and
tooling to personnel.
Reception & Access Control:
● Site Security & Access: Perform entrance and access controls, verify credentials of
persons entering the property, and announce them to the appropriate contact person.
● Visitor Management: Professionally induct depot visitors, greet guests, and handle
incoming and outgoing post logs.
● Communication: Receive and switch incoming telephone calls efficiently.
● Logistics & Facilities: Arrange taxis, book meeting rooms, manage catering requirements,
and ensure meeting rooms remain tidy, organized, and properly stocked with stationery
items.

Job Number: SIEGIJP00023857

Community / Marketing Title: Depot Administrator

Location_formattedLocationLong: York, Yorkshire and the Humber GB